2005: An Email Compliance Odyssey - Get your enterprise ready to comply with multiple federal information privacy laws

Download eBooks and Software

Satellitedirect - Highest Converting Tv To PC Product
Don't Have A Website? Create A Money Making Website In Just Minutes For Free With Our Brand New Tool: Http://professionalcash.com/webtool

The World's #1 Lottery System For Lotto.
Ken Silver's Multi-million Silver Lotto System! 1 Minute Setup, Winning 9 Out Of Every 10 Games Since 1991. Affiliate Commission Now 75%! Earn Up To $243/sale. Low Refunds. Visit: www.lottoaffiliatecenter.com

Ipad Video Lessons - Big Seller!
38 Million Ipads Sold... With No Ipad Instructions! That's Where You & I Come In. Works With Ipad & Ipad 2. Get Your Ipad Video Lessons Affiliate Tools... Http://ipadvideolessons.com/affiliate

Paleo Recipe Book - Brand New Paleo Cookbook
Brand New Paleo Diet Cookbook With Over 370 Recipes. Pays 70% Commission On This High-quality, Easy To Sell Product. Get Banners And Promotional Material At Http://paleorecipebook.com/affiliates.html

100% Commissions - $8.67 Epc - Quick Click Commissions
Make Money From Your Facebook Account - No Websites, No Cost, No Fuss... $8.67 Epc -- Affiliates: 100% Commissions On All Products -- Competition Details: Http://quick-click-commissions.com/affiliates

Articles Index >> Email Marketing

2005: An Email Compliance Odyssey - Get your enterprise ready to comply with multiple federal information privacy laws

by CipherTrust

“The two overarching themes for compliance management in 2005 will be the adoption of best practices and the accelerated focus on and use of IT.” --Gartner Research

Federal legislation targeting the dissemination of private information has forced businesses in every industry to rethink how they communicate. The three primary regulations, the Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley Act (GLBA) and Sarbanes-Oxley (SOX) affect virtually every aspect of an organization’s information sharing practices, and complying with these laws requires a new approach to communication as a whole. As e-mail has become the most important communication tool for any organization, special care must be taken to ensure that all messages sent or received are within the realm of legally appropriate interaction.

Each of the three primary regulations affects a different area of an enterprise’s communications. The HIPAA and GLBA regulations are similar in scope, but differ in their targeted industries; SOX differs in that it pertains not only to personal information, but also to the integrity of financial reporting data. While the acts differ from one another in their language, they all share one common attribute: stiff penalties for those who violate them.

For email, most vendors have focused on content filtering and encryption technology as a contributor to compliance. While both of these technologies are necessary for ensuring compliance, relying solely on these tools does not provide adequate protection. An effective approach to regulatory compliance must consist of multiple technologies working together to:

Accurately detect regulated material
Dynamically act to prevent compliance violations in real time
Protect not only messages but also users and systems
Verify and demonstrate compliance through reporting and integrity checks

Detection
The text contained within an e-mail message must be thoroughly scanned in order to identify terms that could constitute a violation of the law. Dynamic dictionaries of regulation-specific terms must be maintained and common formats such as Social Security and credit card numbers must be identified before the message leaves the e-mail gateway. File attachments present an additional risk, as they can contain libraries of information that must also be handled in accordance with federal guidelines. To neutralize the threat of file attachments, file attachments must be verified based on their encoding, not just their extension. Archives such as .zip files must also be thoroughly scanned in order to evaluate everything contained in the archive.

Violation Prevention
While identifying compliance violations is the first step in the process of regulatory compliance, detection alone is insufficient. Knowledge of a violation is important, but stopping the violation before it ever leaves the gateway is imperative. A compliance solution that is deployed at the email gateway ensures that no messages will leave or enter the organization without first passing through the appliance. This ensures that the organization is not left exposed to employee error or malicious intent, whether from outside the gateway or within it.

Organization-Wide Protection
A total compliance solution must provide defense for multiple levels of an organization’s communication network, from individual messages to the users who send and receive them, to the very systems that transfer and store critical information.

Messages
Automated and policy-driven encryption protects customer data and ensures the integrity of financial data when in transit. A complete encryption solution must be able to dynamically select the most appropriate encryption solution based on the recipient’s capabilities, including secure delivery to end users with unknown encryption capabilities, as is often the case when using email to communicate with clients in healthcare and financial services.

Users
End users who send non-compliant information via e-mail through unprotected gateways face the very real threat of job termination, lawsuits and even prosecution, should their messages end up in the wrong hands. Regardless of whether the user’s intention is malicious or a simple mistake, an effective compliance solution will ensure that no damage is done.

Systems
Complete compliance requires an e-mail specific firewall and intrusion prevention system. Gateway appliances designed to contribute to regulatory compliance must be able to detect and block hacker attacks directed at the appliance itself, as well as at the mail servers and other systems sitting “behind” it. Without this level of protection, vouching for the integrity of information sent via e-mail is impossible.

Monitoring and Reporting
Compliance is not just about detecting and controlling certain types of content. It also requires reporting and communication of compliance status. Compliance officers and administrators must be able to easily access data in order to:

Analyze and improve the organization’s compliance efforts
Automatically deliver decision-making information to compliance officers in a timely manner
Easily generate executive-level reports instantly

Take the Next Step toward Complete Compliance
The last thing your enterprise needs is regulatory trouble, and the surest way to find it is by violating federal legislation. To that end, IronMail’s Compliance Control features best-of-breed policy enforcement capabilities, giving compliance officers and executives the peace of mind that comes with staying on the right side of the law. To learn more about how IronMail can help your organization comply with the stringent rules surrounding information privacy, download CipherTrust’s free whitepaper, “http://www.ciphertrust.com/files/forms/landing_template.php?sp=CT-Ext_Newsletter_Articles&cr=compliance">Compliance Control: Contributing to Corporate Regulatory Compliance.”

About the Author

CipherTrust is the leader in anti-spam and email security. Learn more by downloading our free whitepaper, “http://www.ciphertrust.com/files/forms/landing_template.php?sp=CT-Ext_Newsletter_Articles&cr=compliance">Compliance Control: Contributing to Corporate Regulatory Compliance.” or by visiting http://www.ciphertrust.com>www.ciphertrust.com.

News on Internet Marketing

Cyberset Distinguishes Itself from Other Internet Marketing Companies with Its Dedication to Personalized Service
LOS ANGELES, Feb. 3, 2012 /PRNewswire/ --Â As the private sector aims to further exploit the many benefits of e-commerce, more businesses are seeking high-quality Internet marketing services. For comprehensive ...

Internet Marketing Company Reveals Results of the Poll, "Which Link Building Strategy Works Best For You?"
Internet Marketing Company (http://www.internetmarketingcompany.biz) Reveals Results of the Poll, "Which Link Building Strategy Works Best For You?"Los Angeles, CA (PRWEB) February 04, 2012 Internet Marketing Company, a search engine marketing company, announced today the results of the poll , "Which Link Building Strategy Works Best For You?" on the FacebookÂ® platform. ...

Internet Marketing Expert Cheryl Heppard Teaches Strategies to Attract Clients and Increase Profits
Host of Get Busy With Clients to lead monthly group coaching call for members on how to implement a strategic marketing plan that attracts clients and increases revenue.West Bloomfield, MI (PRWEB) February 08, 2012 Cheryl Heppard, business and marketing coach, will be leading a group coaching call for holistic practitioners, healing professionals, coaches and solopreneurs for members of her Get ...

An Internet Marketing Company With a Big Heart
Web Marketing Pros is Donating Internet Marketing Services to Outreach International(PRWEB) February 02, 2012 Jacksonville Beach, Florida based Web Marketing Pros is donating Internet marketing services to Outreach International, an organization which provides long-term investments to generate growth in marginalized regions and countries.â€œWe will be giving Outreach International free Internet ...

People Polled on "What is the Best Link Building Strategy to Get a High Page Rank Website?"
Internet Marketing Company ( http://www.internetmarketingcompany.biz ) Reveals Results of the Poll, "In Your Opinion, What is the Best Link Building Strategy to Get a High Page Rank Website?" on the FacebookÂ® Platform (PRWeb February 07, 2012) Read the full story at http://www.prweb.com/releases/seoservices/internetmarketingconsult/prweb9175836.htm

Internet Marketing Agency Command Partners Expands
Opens New Office, Announces New Services And WebsiteCharlotte, NC (PRWEB) February 09, 2012 This week, interactive marketing agency Command Partners launched its new website in addition to opening up a new office in south Charlotte. The firm is also adding new services as the boutique firm continues to grow.After adding six new people to the firm, Command Partners opened up a 2,036-square-foot ...

Blizzard Reservation Engine Expands Reach With NEW Escapia API
Blizzard Internet Marketing, Inc., developers of the Blizzard Reservation Engine (BRE), are proud to unveil a newly developed website for The Vacation Company of Hilton Head Island. The website features a booking engine with real-time integration with Escapia, a popular property management software used by vacation rental managers.Glenwood Springs, Colorado (PRWEB) February 07, 2012 The Colorado ...

Paton Internet Marketing Recognized by Constant Contactâ€™s Corporate Office
As a Pillar Trustee and a proven leader in the community, Todd Paton and Constant Contact have brought highly successful outcomes to Paton Marketing Clients. Paton Marketing was recently recognized by Constant Contact as an exemplary business partner. Paton Internet Marketing is a progressive leader in the field of Search Engine Optimization, Website Development, and [...]

Audience Management and Internet Marketing
From March 22 to 23, 2012, the annual eTarget conference is taking place in Moscow. It is the premier event in Russia where businesses interested in online marketing and brand management can meet brand marketers and proven practitioners, learn and get inspired from detailed case studies.

Local Lighthouse Changes How Internet Marketing and SEO Companies Do Business With the Introduction of New Online Portal
The Orange County based Internet Marketing and SEO Company, Local Lighthouse, has announced the arrival of its new online portal, PARC, making it easier for clients to assess the performance of their site. Through PARC, Local Lighthouse hopes to make search engine marketing more accessible and easier to understand for small businesses across the country.Tustin, CA (PRWEB) February 02, 2012 Local ...